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Why Project Prioritisation?

1 February 2023

First and foremost, prioritisation is embedded in the constitution. According to Section 26 (2) of the constitution, “the state must take reasonable legislative and other measures, within its available resources, to achieve the progressive realisation of this right”. When an organisation has limited resources as well as a specific goal it triggers you to make strategic decisions to effectively use your resources wisely to ultimately achieve the goal.

When we consider the current realm of budget and planning reforms in South Africa, it is clear that a process of prioritisation is required to effectively manage the limited resources in local government to ultimately fore fill their mandate.

Every year, through the Division of Revenue Act (DORA), funds are apportioned to other municipalities.  This, together with their own funds, municipalities are faced with the daunting task to identify the best-aligned projects to be financed with the available funds. This is a difficult task, as there are so many projects competing for the same pool of funds. It is in this context that prioritisation of expenditure, and more importantly capital expenditure, has become a critical differentiating factor between the successful management and longevity of municipalities.

Prioritsation is further endorsed by legislation and is even more enabled when you consider some of the main legislative tools such as the Integrated Development Plan, Spatial Development Plan, as well as the Long Term Financial Plan. In addition to this, a defendable, scientific and transparent prioritisation methodology is becoming the preferred approach when considering the stressful and increasingly complex realities facing urban and rural environments today, and other developmental and resource constraint pressures facing decision-makers.

It is therefore necessary for municipalities to use available prioritisation methodologies and mechanisms to navigate the trade-offs and strategic decision-making required for the execution of their strategies within the resource limitations it is facing.

#Novus³ #AdvisoryServices #CP³ #Budgets #SoftwareSolutions #PeopleOrientated #LetsMakeADifference #CEF #Capex #ValueAdd #CP³Modules #CP³Functions #Prioritisation

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Capital investment prioritisation

Novus3’s innovative and celebrated approach to prioritsation, stems from significant multi-disciplinary experience that was gained in-situ at local government level, firmly rooted in an understanding of the built environment. Through the use of the CP3 system, our clients have the ability to appraise large and complex capital demand requirements within minutes, resulting in defendable, evidence based budgets. The results are often challenged and stress tested by politicians during political debates – the process therefore repeatedly have been proven to be beyond reproach and consistently reliable.

IDP Process Plan and change management

Novus3 provides advisory services to our clients, supporting them in setting up the correct structures and mechanisms internally which becomes the basis for sustainable and collaborative planning and implementation. The IDP process plan has a number of inter-related complexities that plays out on a cyclic basis year-on-year. Pre-empting and reacting to upcoming requirements in the IDP process pro-actively, renders the process into a constructive and demonstratable outcomes-based process.

Public sector budget and fiscal impact simulation

The financial management of public sector funding at local government level, even on a small scale, often rivals the complexity encountered at huge, listed, multi-national companies in the private sector.. Local governments have to operate and make smart financial decisions within a complex and exceedingly stressful environment. Compliance with legislation, policy frameworks and accepted accounting practices have to be maintained. Simulating these complexities allows our financial executives to ask “What if?” questions and reliably peer into the future with a long-term understanding of the implications of decisions that are taken in the present.

Spatial Development Frameworks

Novus3’s specialised knowledge and access to bespoke and purpose-made spatial and other analytic tools, provided the company with the opportunity to develop unparalleled experience in the development of Capital Expenditure Frameworks (CEFs) by bringing a practical angle to the formulation of implementation plans. A realistic roadmap is provided on how to realise the objectives developed in the Spatial Development Frameworks of the municipalities where we were involved. In return for the development and submission of these CEFs, these municipalities were awarded with significant additional funding from central government.

Built Environment Performance Plans

As part of the National Treasury City Support Program, Novus3 was regarded as specialist advisors on the built environment value chain – a process embedded in Built Environment Performance Plans (BEPPs). BEPPs were intended to form the bedrock of municipal capital planning and management for larger cities (metros). Novus3’s specialist knowledge played a big role from an advisory and capacity building perspective during the development of a number of BEPPs that were developed for a number of metros.

Infrastructure Capital Investment Plans

Infrastructure investment has to find a balance between addressing historical backlogs and inequalities, maintaining satisfactory prevailing functionality and level of service and strategically investing in unlocking future opportunities and growth whilst acknowledging a plethora regulatory constraints, policies and rules. In the process, certain strategic outcomes are sought which may manifest spatially strategically or environmentally. Our infrastructure capital investment plans provide the strategic guideline and provide the recommendations to find this balance.

Capital Expenditure Frameworks

Novus3 has developed multiple capital expenditure frameworks (CEFs) for multiple municipal clients and are regarded as the sector leaders in this area. These CEFs are financial roadmaps providing clear direction on financial constraints, the most important capital and investment priorities, an understanding of the unique local fundamentals and a sustainable response to these multiplicity of challenges.

Project preparation processes

The efficient planning and execution of projects from the moment of idea conception until the last brick has been laid has been the subject of study from as early as the reign of the Roman Empire. The governance process within the public sector has to play an important role in the journey of project preparation. The under-expenditure of allocated funding regrettably is often the only element in the built-environment that consistently re-occurs. All too often, funding is allocated to projects that simply are not ready to proceed to the next step. Novus3’s CP3 system is used to aid clients in the progressive steps involved in the project preparation journey.